How to Create a Digital Employee Joining Kit for Remote Onboarding

digital employee joining kit

As businesses continue to adapt to the changing landscape of work, the concept of remote onboarding has become increasingly prevalent. With the rise of remote work and distributed teams, it is essential for companies to design effective strategies that ensure new employees feel welcomed, supported, and fully equipped to seamlessly integrate into their roles from afar. One such strategy that has proven to be instrumental in streamlining the remote onboarding process is the creation of a digital employee joining kit. Remote work has become a norm for many companies, and with it comes the challenge of efficiently onboarding new employees who may never set foot in a physical office. To address this, businesses are adopting digital employee joining kits for remote onboarding. These kits not only streamline the onboarding process but also ensure a smooth and engaging experience for new hires.

 Understanding the Onboarding Process

Before diving into the creation of a digital employee joining kit, it’s essential to understand the onboarding process thoroughly. Define the various stages involved, from pre-joining tasks to post-onboarding follow-ups. Knowing the journey new hires will go through will help you design a more comprehensive and structured kit.

Curating Essential Documents and Information

Start by gathering all the necessary documents and information that new employees will need during the onboarding process. This may include employment contracts, company policies, benefits information, and any other relevant resources. Organize these documents in a digital format to ensure easy access and sharing.

Creating a Welcome Video or Message

A warm welcome is vital in making new hires feel connected to the company. Consider creating a welcome video from the CEO or team leaders, introducing the company culture, values, and goals. If a video isn’t possible, a personalized welcome message in the joining kit can still make a significant impact.

Introducing the Team and Company Structure

Remote employees may find it challenging to get to know their colleagues and understand the company’s hierarchy. To bridge this gap, include a section in the kit that introduces key team members, their roles, and their contact information. Providing an organizational chart can also give new employees a better understanding of the company’s structure.

Providing Training and Learning Resources

Offering training and learning resources is crucial for remote employees to get up to speed quickly. Include any necessary training materials, online courses, or webinars in the digital joining kit. This helps new hires develop the skills they need to excel in their roles and contributes to their professional growth.

Supplying Remote Work Tools and Software

Equip new employees with the necessary tools and software they’ll need to perform their tasks efficiently. This may include access to project management platforms, communication tools, file-sharing systems, and other remote work essentials. Provide clear instructions on how to set up and use each tool.

Outlining Onboarding Milestones and Expectations

Set clear expectations and milestones for the onboarding process. Outline what new hires will be expected to achieve during their first week, first month, and beyond. This clarity helps employees understand what’s expected of them and helps managers gauge their progress effectively.

Scheduling Virtual Onboarding Sessions

Arrange virtual onboarding sessions, such as orientation meetings, team introductions, and training sessions. Provide a schedule with dates, times, and links to join these virtual events. Encourage new hires to actively participate and engage in these sessions to foster a sense of belonging and camaraderie.


A well-crafted digital employee joining kit can significantly impact the success of remote onboarding. By incorporating essential documents, welcoming messages, training resources, and virtual sessions, companies can ensure that new hires feel welcomed, prepared, and connected from day one. Remember, a successful remote onboarding experience sets the stage for long-term employee satisfaction and productivity. So, invest the time and effort into creating a thoughtful and engaging digital kit for your remote team members. At Workstuff, we understand the significance of seamless remote onboarding for the success of both our company and our new employees.