Effective Approaches to Backup Hotmail to Hard Drive

Hotmail mailbox

Email communication is getting more popular day by day. At the same time, the risk of losing vital emails is increasing. That’s why regularly backing up emails is necessary.

In this article, we will describe the possible ways to backup Hotmail emails to a hard drive. Stay tuned!

What is Hotmail, and is Hotmail still active?

Basically, Hotmail was one of the first web-based email clients. Due to its immersive popularity, Microsoft rebranded it “Outlook.com” and offered more features on it.

In 2013, Hotmail.com was officially discontinued. Therefore, if you have any old email accounts with the “@hotmail.com” extension, you can’t directly access them through Hotmail. Instead, you will be redirected to the “outlook.com” website.

Why backup Hotmail emails to the hard drive?

Basically, when you need to deal with vital information through emails, keeping a backup of your emails is quite important.

Besides, there are several common reasons why you should backup your Hotmail emails. Including:-

  • In order to prevent any kind of data loss due to accidental deletion or hacking.
  • When you need to access emails without an internet connection,.
  • Keeping and organizing important emails on your local device.
  • Easily transfer emails to other clients or services.
  • Ensure a secure copy of crucial communications.

How do I backup Hotmail emails to the hard drive?

As you know, Microsoft has rebranded Hotmail as Outlook. But if you still have an email account with the “@hotmail.com” extension, then you need to sign in to that account in Outlook. After that, you can follow the procedure for backing up your emails in Outlook.

Here we have described two effective procedures to download Hotmail emails to a hard drive. Keep reading!

1) Backup Hotmail to a hard drive in PST format

Using the Outlook desktop email client, you can export your Hotmail mailbox in PST format to your local device. You can save this PST file in a safer location for further recovery.

To export your mailbox from outside:

  • First, go to the “File” menu. You will find it in the upper-left corner of the home page.
  • Then, from the “Open & Export” tab, click on “Import/Export.”.
  • On the “Import and Export Wizard,” select the “Export to a file” option and click on the “Next” button.
  • After that, on the “Export to a file” window, select “Outlook data file (.pst)” and click next.
  • Now, on the “Export Outlook data file” window, select your email account, tick the “Include subfolder” box, and click next.
  • Click on “Browse” and provide the location where you want to save the PST file in your mailbox.

That’s it. Your Hotmail mailbox will be saved in PST format at your given location.

However, there is another easy way to save your Hotmail mailbox in PST format. For that: –

  • Go to the “File” menu and then click on “Account Settings.”.
  • On the “Account Settings” window, click on the “Data Files” tab and select your email account. Then click “Open file location.”.
  • As a result, it will open the location of the PST file associated with your email address. You can copy the PST file and save it in any secure location for future backups.

With these two easy techniques, you can take backups of your Hotmail mailbox in PST format. Whenever you need it, you can restore the mailbox with the PST file.

2) Download Hotmail emails in PDF format

Another easy option to backup your vital Hotmail emails is to save or download them in PDF format. 

First, open Outlook and select the email you want to save. You can also select multiple emails or an entire mailbox. For that, press “Ctrl” and select multiple emails. Otherwise, press “Ctrl” and “A” at a time; this will select the entire mailbox.

  • After you select the emails, click on the “File” menu.
  • Click on the “Print” tab, and under the “Printer” option, select “Microsoft print to PDF.” Choose the “Memo Style” option. Afterwards, click on the “Print” button at the top.
  • Then choose any location and provide any name to save the emails as PDFs.

That’s it. Now, all your vital emails should be saved in your local directory as PDFs. You can access them whenever you need them.

Also Read: Recover Hotmail Emails from Outlook

A professional way to backup Hotmail to a hard drive

If you want an automated solution to backup your Hotmail emails and attachments regularly, Regain Hotmail Backup Software may be the best choice for you.

Using this software, you can backup all your emails with a single click without any risk of data loss. The specialty is that you can backup your mailbox into multiple formats, like EML, PST, MBOX, MSG, EMLX, and many others.

  • Just install the software from Regain Software’s official website.
  • Then run it on your device and provide the credentials for your Hotmail account.
  • It will preview all the mailboxes associated with your Hotmail account.
  • Select your desired mailboxes and choose the format in which you want to preserve your emails.
  • Lastly, choose location, and it will save the mailbox in your command format in the given location.

Overall, if you are looking for a secure and reliable backup tool for your Hotmail emails, Regain Hotmail Backup Software will absolutely fulfill your requirements.


Hotmail, Gmail, or whatever email client you are using for vital communications, taking backups of your emails is necessary. It can save you from any kind of data loss due to accidental deletion or hacking.